But the existing Pivot Table is not effective in calculating the variance between the 2 periods. On the Analyze tab, in the Active Field group, click Active Field, and then click Field Settings.. To change the Custom Name, click the text in the box and edit the name. Grand Totals Feature. To set up the grand totals at the left: More on Calculated Fields. However, depending on your needs, you may want to turn these on or off. There are two ways to manage grand totals. Those instructions are for Excel 2003 - if it's Excel 2007 then the menus may be a little different, just try searching for pivot calculated field and remove grand totals. Column grand totals appear in the last row of the table, and row grand totals appear in the last column of the table. Pivot Table is a great tool to group data into major categories for reporting. The Source Name is the name of the field in the data source.. For the first part: Go to the Field List of your Pivot Table; Under Values Click the drop-down you have there and Click Value Field Settings; Once here, select Show Values As then select % of Grand Total; This will show how much each person spends on each task. Click OK. STEP 5: Notice that the Percent of Grand Total data is in a decimal format that is hard to read: To format the Percent of Grand Total column, click the second Sales field’s (Percent of Grand Total) drop down and choose Value Field Settings. In Excel 2007 or 2010, click the "Change Source Data" button on the Pivot Tools Options tab. When you create a new pivot table, you’ll see grand totals displayed below the table and to the right of the table. If I us the show value as option, I lose the data in the columns and I would like to keep that. And if you use pivot tables, get my free pivot table add-in too! Is it possible to change the grand total in a pivot table to be a difference of the columns vs a total? =IF(Units>100,Total*4%,0) Click Modify to save the calculated field changes, then click Close. The first thing we want to do is make sure that the Grand Totals option and the Get Pivot Data option are both turned on for our pivot table. Right click the Total label cell, and choose Field Settings from the context menu, see screenshot:. use Slicers to filter the pivot table ; do not need to change the pivot table layout after setting it up. Set Up the Pivot Table . The Value Field Settings dialog box is displayed.. Alter the source data for your pivot table. Also, to get rid of the hokey Grand Total, right-click the pivot table and under Pivot Table options you can remove grand totals for rows or for columns or both. In this technique, you'll create another copy of the pivot table, then hide columns in both pivot tables, so simulate grand totals at the left of the data. 6.After showing the subtotals at bottom in the pivot table, you can select multiple function for your subtotals. The Custom Name displays the current name in the PivotTable report, or the source name if there is no custom name. Also change the Custom Name into Percent of Grand Total to make it more presentable. Select any cell in the pivot table. Go to my Contextures website, to get the sample file for this example, and more information on pivot table calculated fields. You can place and compare the numbers by categories between 2 periods (e.g. Let's take a look at how to include the Grand Total as a dynamic text feature in a pivot chart, as seen above. In Excel 2003, relaunch the pivot table wizard utility by clicking inside the pivot table and choosing "Wizard" from the pop-up menu. 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